Instructions for AMJ authors 

Submission process

Manuscripts must be submitted by one of the authors of the manuscript, and should not be submitted by anyone on their behalf. Submitting authors should first register with the journal and log on before making the submission. Submissions can be made on the User Home tab. The submitting author takes responsibility for the article during submission and peer review. To facilitate rapid publication and to minimise administrative costs, the AMJ accepts only online submissions. The submission process is compatible with most modern web browsers. It can be used from PC, Mac, or Unix platforms. Files can be submitted as a batch, or one by one. The submission process can be interrupted at any time--when users return to the site, they can carry on where they left off. Files up to 3 megabites can be submitted. Assistance with the process of manuscript preparation and submission is available from the editor (editor@amj.net.au).

Authors wishing to submit papers to the AMJ should use the templates listed below. Papers not received in this format will be rejected:

Research paper

All other submissions

You may also submit multimedia presentations. Please follow the instructions below.

Authors who publish in the AMJ retain copyright to their work. Correspondence concerning articles published in the AMJ is encouraged through the online comment system. Please note the following:

1.     Your submission should include every listed authors' affiliations. If medical writers have been employed, it is important that their role be acknowledged explicitly. We suggest wording such as We thank John Smith who provided medical writing services on behalf of the investigators listed in this project.

2.     Include a word count, figure and table count, if appropriate.

3.     Submission of a manuscript to the AMJ implies that all authors have read and agreed to its content, and that any experimental research that is reported in the manuscript has been performed with the approval of an appropriate ethics committee. Research carried out on humans must be in compliance with the Helsinki Declaration, and any experimental research on animals must follow internationally recognised guidelines. A statement to this effect must appear in the Methods section of the manuscript, including the name of the body which gave approval, with a reference number where appropriate. Informed consent must also be documented.

4.     We ask authors of AMJ papers to complete a declaration of competing interests, which should be provided as a separate section of the manuscript, to follow the Acknowledgements. Where an author gives no competing interests, the listing will read The author(s) declare that they have no competing interests.

5.      Please submit your paper in the appropriate category as listed in the AMJ sections.

6.      Do not submit copyrighted or plagiarised material, this includes screenshots of other websites. If in doubt, remove any such material from the manuscript.

7.      For all articles that include information or clinical photographs relating to individual patients, written and signed consent from each patient to publish must also be mailed or faxed to the editorial staff. The manuscript should also include a statement to this effect in the Acknowledgements section, as follows: 'Written consent for publication was obtained from the patient or their relative'.

8.     The AMJ supports initiatives to improve the performance and reporting of clinical trials, part of which includes prospective registering and numbering of trials. While there are initiatives to ensure that all clinical trials are registered (most notably the recent statement from the International Committee of Medical Journal Editors--see http://www.icmje.org/clin_trialup.htm), we are focusing on controlled trials of healthcare interventions, for now. Authors of protocols or reports of controlled trials of healthcare interventions must register their trial prior to submission in a suitable publicly accessible registry. The trial registers that currently meet all of the ICMJE guidelines can be found at http://www.icmje.org/faq.pdf. The trial registration number should be included as the last line of the abstract of the manuscript.

9.     The AMJ also supports initiatives aimed at improving the reporting of biomedical research. Checklists have been developed for randomised controlled trials (CONSORT), systematic reviews (QUOROM), meta-analyses of observational studies (MOOSE), diagnostic accuracy studies (STARD) and qualitative studies (RATS). Authors are requested to make use of these when drafting their manuscript and peer reviewers will also be asked to refer to these checklists when evaluating these studies.

10.  The AMJ can only accept manuscripts written in English. Spelling should be in British English. Manuscript word lengths and number of references allowed are included in each template. Authors are encouraged to be concise. There is no restriction on the number of figures, tables or additional files that can be included with each article online. Figures and tables should be sequentially referenced. Authors should include all relevant supporting data with each article. The AMJ may edit submitted manuscripts for style or language; reviewers may advise rejection of a manuscript if it is compromised by grammatical errors. Authors are advised to write clearly and simply, and to have their article checked by colleagues before submission. In-house copyediting will be minimal. Non-native speakers of English may choose to make use of a copyediting service.

11.  The AMJ aims to publish papers within 8-12 weeks of submission; we rely on reviewers to make their comments within a two-week timeframe and authors to respond to comments soon thereafter. While we cannot guarantee these time lines, where we have experienced delays in the past there has usually been a delayed response to reviewers comments. We also operate a policy of peer review. In other words, the identity of the authors and reviewers may be disclosed to each other.


AMJ video submission–Instructions for authors:

The aim of the video content of this journal is to introduce our readers to the authors and to hear them speaking on their field of knowledge.

Creating Video Submissions

1.     Whenever possible it would be ideal to engage with the media unit, if one exists, at your institution.

2.     In the absence of assistance from a media unit/department, you can record video using a digital camcorder (or webcam) with microphone and DV connector (also known as Firewire or IEEE 1394).

3.     The video will require a talking head in a medium close-up shot. That is, frame the subject from the top part of their chest to their head.

4.     The video should be no more than 5-10 minutes in duration. The shorter the better.

5.      On completion of recording download the video to a PC via the DV output on the camera and the DV (Firewire) input on the PC using video capture and editing software such as iMovie and FinalCut Pro (on Mac); Windows Movie Maker and Adobe Premier elements (on PC), and QuickTime Pro on either platform. Some software may come with your PC, and some is available as free download (you can do a web search for ‘free video/DV capture and editing software'). However, the more sophisticated software comes at a cost.

6.     Once imported, compress and save the video to the following specifications:

1.     Windows Media Video format (.wmv)

2.     Medium quality at around 256 kb/s (kilobits per second) or slightly less

3.     25 frames per second

4.     320 x 240 pixels (frame size)

5.     4:3 aspect ratio.  Uncompressed audio or compressed as MP3
 

Burn the file to CD or forward the file via email (depending on the size of the file) to:        
                        
                                            

editor@amj.net.au

Tips for Better Quality Video Recordings: There are many websites that offer excellent tips for recording good video and audio, for example: http://www.camcorderinfo.com/content/ten_steps_better_video.htmHowever, here are our tips:

Audio

1.     Audio is very important (in fact, most important), so chose a quiet location, preferably indoors.

2.     Use a bug microphone (also known as Lavaliere microphone) if you have one and pin it onto yourself. Otherwise sit as close to the camera as you can while still being able to frame the shot in medium close up.

3.     Project when you talk–speak past the camera as if to someone at the back of the room (this will help your voice carry over any background sound).

4.     Have the person operating the camera listen to the sound through headphones while recording. If the camera does not accept headphones–as soon as you finish recording–check the sound. You will be surprised at the sounds camera microphones pick up that you filter out–wind noise, traffic, loud air conditioner, etc.

Camera

  • Use a tripod, or stabilise the camera in some other way as much as possible.
  • Be aware of the light. If indoors, sit the subject close to and to the side of a window to take advantage of natural light. Make sure the light is coming from the side, 2/3s on or from behind the camera. Never position your subject in a way that forces you to shoot directly facing a window as you will get the silhouette effect. If outdoors in bright sunlight - shoot with the sun behind the subject so that they are ‘backlit' - it prevents them squinting, and avoids harsh shadows dividing up their face. Watch out for lens flair.
  • Avoid filming a subject with their back right up against a wall, allow at least a metre or so distance between them and the background. This not only looks a bit more comfortable, but also puts the background slightly out of focus so that it isn't too distracting.
  • The camera lens should be at about the same level as your subject's eyes.
  • Ask the subject to talk directly into the lens of the camera.